Ever since Gmail first appeared, I’ve been a big fan. It was, and still is, fast, simple, easy-to-use, with great user interface and plenty of space for your emails. What more could you want? Whether you want more or not, there is a lot more you can do with Gmail than you realize.
There are all sorts of nifty tips and tricks that will help unlock Gmail’s hidden potential, so keep reading if you would like to know more.
Use Filters to Your Advantage
With hundreds of subscriptions to different websites and social networks, my inbox is an unholy mess, so even though I was too lazy to do it, I had to learn how to use filters to make sense of it all. Luckily, Gmail gives you plenty of flexibility and control over your received emails. For example, you can create a filter to find emails from a specific website, say YouTube, by typing in “from:YouTube”, and marking them as read or archived, if you are not particularly interested in what they have to say. Also, you can use the same approach to create a filter which contains email addresses of the people you care about, and mark messages you get from them as important. That way, you can make sure that you always read them.
Streamline Your Search
Since efficient search is Google’s trademark, it would make sense that Gmail’s search is at least half as good, and it is. You can always type in terms you want to look for, much like you would when using Google, but there is a lot more to it. For a complete list of options, check out the drop-down menu in your inbox. For instance, you can filter out all the messages that have attachments in them, and delete them if you are low on space. If you want to view emails sent by one sender in specific, use “TK:TK” command.
Create Multiple Inboxes
If you take the time to explore the Labs page of your Gmail inbox, you’ll find that you can take advantage of a Multiple Inboxes option, or a Preview Pane, which is great if you have a large-diagonal LCD. Multiple Inboxes will give you access to a new tab though which you can customize three separate panes which match your search criteria. You will be able to view starred, unread and important emails right next to each other, by typing “is:starred”, for starred, and so on.
Try those for starters – and keep a lookout for more soon on the blog!